Quadient Blog

Connecting ideas and people.

Good News from USPS® – Facility Closures Delayed

Posted by Kim Mauch on Wednesday, December 14, 2011 - 18:17

Mailers can breathe a bit easier for the first half of 2012 – USPS announced yesterday that they will not be closing any facilities or post offices until May 15. Over 200 sorting facilities and 3,000 post offices were on the chopping block. Now USPS has the time to fully investigate and plan for these closures. The information about sorting facility consolidation was especially lacking, and didn’t include information for mailers who deposit mail and receive discounts at those locations.

Mail.dat vs. Mail.XML

Posted by Kim Mauch on Tuesday, October 4, 2011 - 16:53

Mail.dat® and Mail.XML are similar services for sending your mailing information electronically. But because these options are nearly identical, it can be difficult selecting the right service for your business needs. Here’s a guide to each service to help you decide which one will most benefit you.

Which Electronic Documentation Method is Right for You?

Posted by Kim Mauch on Tuesday, August 2, 2011 - 18:19

You’ve weighed the options, and decided that you’d like to start using electronic documentation (eDocs) in place of your current postal paperwork. There are three ways to submit your mailing electronically — how do you know which one is best for your workflow? The answer depends on your mail volume, number of mailings and more. Let’s look at the different types of eDocs and how they work.

Should You Use Electronic Documentation?

Posted by Kim Mauch on Tuesday, July 26, 2011 - 18:21

Your mail entry clerk may be urging you, but are you are really ready to move from paper to electronic? Submitting postal paperwork electronically can speed up mail entry and save time, but requires a little knowledge and some patience.

Save on Postage with QR Codes

Posted by Kim Mauch on Tuesday, July 19, 2011 - 18:23

USPS has introduced a new summer discount for mailings using QR (2D) barcodes on all pieces. From July 1 to August 31, you can save 3% of your postage by including a QR code on First-Class and Standard Mail letters, flats and cards. Here are some tips to make the most of this summer sale.

Printing Tips for the Intelligent Mail Barcode

Posted by Kim Mauch on Wednesday, June 8, 2011 - 18:27

Have you started using the Intelligent Mail barcode yet? Some mailers think the IM barcode is too difficult, and have postponed their implementation. Fortunately, with a few easy steps and a little up-front work, you can upgrade your barcode from POSTNET with little trouble. Here are some tips to make the transition easier.

Palletization – When to Take the Plunge

Posted by Kim Mauch on Wednesday, June 1, 2011 - 18:29

With the rebounding economy and increasing mail volume, you may see the size of your mailings grow as well. If so, you may wonder if there’s a better way to prepare your mail than in trays and sacks. The good news: USPS does accept mail on pallets, which could make mailing preparation and transport much easier.

When does palletizing mail make sense?

In most cases, palletizing your mail doesn’t qualify the mailing for additional postal discounts. However, there are some other reasons to palletize your mail:

ACS or NCOALink – Which Should You Use?

Posted by Kim Mauch on Wednesday, May 18, 2011 - 12:41

In 2008 USPS announced that First-Class and Standard Mail mailings must be processed using an approved Move Update method. Two of the most popular ways of satisfying the Move Update requirement are Address Change Service (ACS) and NCOALink® . These two processes have quite a few differences, and the benefits of each can be a little confusing. In this post, we’ll cover how each of these processes work and when to use each one.

Understanding and Using NCOALink Results

Posted by Kim Mauch on Wednesday, May 4, 2011 - 12:39

This post continues our series in getting the most from your address list. To learn about address correction results, read Understanding Address Correction Results and Using Address Correction Results to Reduce Return Mail

Using Address Correction Results to Reduce Return Mail

Posted by Kim Mauch on Wednesday, April 20, 2011 - 12:37

This post continues our series in getting the most from your address list. To learn about address correction results, read Understanding Address Correction Results.

After processing your list through CASS and DPV, what can you do with the addresses to get the most out of your mailing? Here are some steps you can take to increase the quality of your mailings.

Reminder: New Postage Rates and Forms for April 17

Posted by Kim Mauch on Wednesday, April 13, 2011 - 18:30

Next Sunday postal prices will rise again. While First-Class stamps for letters less than an ounce are still $0.44, almost every other price is changing on April 17th. Along with the new rates, most USPS Postage Statements have been updated.

Curious how these new prices will affect your bottom line? See this post for a summary of the changes.

How to use the new prices

Today’s Secret to Success for Mailers: Deliver Better Service

Posted by Bob Schimek on Thursday, March 24, 2011 - 19:43

The following article by Satori Software President, Hugh Rogovy, was published in the Mail magazine 2011 CEO Perspectives issue:

Over the last fifteen years, growing use of the Internet has claimed many functions formerly only handled by mail. Everything from daily correspondence with family and friends to bill payment and other business transactions have moved from physical mail to email and online transactions. Every industrialized country’s post has experienced double-digit decreases in mail volume in the last decade.

Understanding Address Correction Results

Posted by Anita Wood on Tuesday, March 15, 2011 - 15:46

If you’ve been in the mailing industry for awhile, acronyms like CASS, DPV and NCOA are very familiar. Perhaps you run these processes on your mailing lists every day. But after you run these processes, what should you do with the results? Many mailers will ignore the results completely, missing out on a key opportunity to cut down on their mailing costs. Today, we’ll review some of the results you’ll get after running your list through Address Correction, which includes data from CASS and DPV processing.

New Year’s Mailing Resolutions for 2011

Posted by Kim Mauch on Monday, January 3, 2011 - 18:34

The first week of January is a great time to take stock, evaluate the past year, and make some goals for the year to come. Here are some suggestions to make 2011 really shine.

Early Present for Full-Service Mailers

Posted by Kim Mauch on Friday, December 17, 2010 - 16:55

MTAC Co-Chair and USPS representative Steve Kearney spread some early Christmas cheer today — Full-Service mailers no longer have to worry about losing their discount on January 2. Here’s the full details, sent through the DMM Advisory:

Dear MTACers:

We are delaying Full-Service eDoc postage corrections, which we had planned to deploy on January 2, 2011, to give mailers more time to use information from a new report to help correct errors in their electronic documentation.

News from MTAC – the State of USPS®

Posted by Kim Mauch on Tuesday, November 30, 2010 - 16:58

Each quarter, a group of representatives from the mailing industry meet with USPS personnel to get an update on where USPS is going and how it did over the past year. The Mailers Technical Advisory Committee (MTAC) is a great place to meet people from all parts of the mail stream. For more information about MTAC, and a link to presentations given at the conference, see the MTAC page on RIBBS. Here is a summary of some of the topics covered in the Fall 2010 meeting.

Should I Mail Full-Service?

Posted by Kim Mauch on Tuesday, October 26, 2010 - 18:36

The decision to go down the Full-Service road is a controversial and complicated one for most mailers. There are many scenarios where Full-Service works, and many where it doesn’t. So how can you sort through the piles of USPS documentation and differing opinions to make an informed decision for your business?

As with all business-related decisions, it all comes down to cost vs. benefit. So what costs and benefits are available with Full-Service?


  • Postage Discount

Updates for Full-Service Mailers

Posted by Kim Mauch on Thursday, October 14, 2010 - 17:00

USPS has announced a few changes for mailers who use Full-Service Intelligent Mail®. These changes will not affect mailers who are currently satisfying all the Full-Service requirements.

Error Reports available November in PostalOne!

The USPS® Proposed Price Increase – What You Need to Know

Posted by Kim Mauch on Thursday, July 8, 2010 - 18:38

On July 5, 2010, USPS proposed a change in prices to the Postal Regulatory Commission (PRC). If approved, prices will go up an average of 5.6% on January 2, 2011. Here’s what you need to know about this proposal.

Are You Ready for Intelligent Mail?

Posted by Kim Mauch on Thursday, April 22, 2010 - 17:02

Eight years after its announcement and five years after first use, the Intelligent Mail barcode is going mainstream May 2011. USPS has pushed the implementation back twice already, and with only a year left, they show no signs of delaying it one last time. In May 2011, the POSTNET barcode will be retired for Automation discounts, and the PLANET barcode will be retired completely. Don’t get caught when the changeover happens – start using the Intelligent Mail barcode today.